Peppermill Lake District Board Meeting Minutes
Saturday , January 10, 2004 - 11 AM
Parker Lake Lodge

Peppermill Lake District Board Meeting Saturday, January 10, 2004 – 11:05 AM, Parker Lake Lodge

Call to order by Bill Pegler – 10:15 AM -- Attended by Barb Anderson, Bob Hannan, George Benish Jay Crawford & Al Sebastiani, (+ 3 Visitors)

Approval of agenda:

Motion: to approve agenda by George Benish - Unanimously approved

Secretary’s report: Minutes of Lake District Board Meeting – December 14, 2003,

Motion: to approve minutes by Al Sebastiani - Unanimously approved

Treasurer’s report:

Motion: to accept as presented by George Benish - Unanimously approved - Report Filed

Wisconsin Waterways Grant Hearing – Scheduled for February 11 – the budget for chemical treatment is waiting the outcome of that hearing. Without that or other grant money, treatment will be limited to the approx $7,000 on hand.

Aquatic Engineering Presentation – Dwight Osmond Report on their analysis of exotic aquatic plants on Peppermill and the treatment and testing during 2003. Pre and post monitoring including latent chemical testing to assure they are at safe levels. An explanation of the 4-phase surveys and treatments was given. Eurasian watermilfoil was spot-treated over entire lake where ever clusters were identified. Maps showing treatment areas, 150# rate of 2-4D, for each phase included in presentation.

He detailed the presence and treatment of both Eurasian watermilfoil and newly discovered hybrid watermilfoil (on July 24, 2003). The hybrid form developed through seed reproduction of the native Northern watermilfoil and Eurasian watermilfoil taking on the invasive characteristic of the EWM. Highest presence in Eastern bay of Peppermill near Highway G. University of Connecticut identified and genetically verified a hybrid form of milfoil. Hybrid developed in abundant amounts later in the season.

The hybrid milfoil may not respond suitably to the 150# rate of 2-4D used on EWM. Aggressive treatment of Eurasian & hybrid varieties was recommended. Discussion and recommendations will be developed with assistance of Deb Konkle.

The entire presentation and report is available and Bill will post on the web site.

Lake Management Planning Grant - Bill Pegler reporting

Continues working with Reesa Evans in development of long-term management plan for Peppermill. Bill will attend the Jackson Town board meeting and request a letter in support for the Peppermill Lake Planning grant. Alternate contractors to be contacted for chemical treatment bids, quality assurance being an important criteria.

Inquiry - Reesa Evans stated she would make an inquiry to Chris Murphy concerning policy usage of dissolved oxygen meter owned by Adams County, partially funded by a contribution made by Peppermill Lake. The request for usage was explained to assess the needs and effectiveness of aeration on East & West ends of Peppermill through scheduled testing.

Call to order by Bill Pegler – 11:15 AM -- Attended by Barb Anderson, Larry Nelson, George Benish & Al Sebastiani, (+ 4 Visitors)

Approval of agenda:
Motion: to approve agenda by George Benish - Unanimously approved

Secretary’s report: Minutes of Lake District Board Meeting – January 10, 2004
Motion: to approve minutes by George Benish - Unanimously approved

Treasurer’s report: presented by Larry Nelson
• Financial statements – January 1, 2004 to date presented
• Financial statements – January 1, 2003 to December 31, 2003 presented
• Financial audit proposed by appointed committee of 3, non-board members, from the district
Report Filed

Motion by Jim Abbs
Identify a board member to appoint an audit-board of 3 to review a report by the treasurer and the original documents, followed by submitting a letter to the board with the results of their audit, then to be presented at the annual meeting. - Unanimously approved

Volunteer, Jim Abbs, identified Wally Huntley, Carolyn Brown, and Jody Pobjecky to conduct the audit.

Grants Report – Bill Pegler
• Lake Management Grant – Adams Co Water Conservation Dept – anticipated results about March 31
• Invasive Water Milfoil (IWM) Grant – Wisconsin Waterways Commission – Peppermill scored #5 of 10 applicants. – The $25,000 awarded only among top 4 applicants.
• Aquatic Invasive Grant from DNR (New) – Josh Britton identified and verified hybrid milfoil. Hybrid identified in 12 Wisconsin Lakes. Jim Abbs volunteered to make the needed contacts for details.

Frank Knaus - Agenda speaker
Permit obtained for harvesting 30’ wide corridor from his shore. He is in the process of purchasing an aquatic harvester and proposes availability for hire to others with permit or larger scale projects.

Individuals with permits can arrange with Peppermills’ contracted harvester this year to harvest the 30’ corridor. Payment for this will be made separately by the property owner and the area harvested will not be included in the Districts’ permitted area.

Aquatic Plant Control Report – Bill Pegler
Harvesting
Motion by Jim Abbs to accept contact with Cliff Schmidt, but request date adjustment if possible
Unanimously approved
Chemical Treatment - Jim Abbs volunteered to write AIS grant application for additional funds for experimental control of hybrid milfoil.
Motion by Jim Abbs to accept contact as given by Aquatic Engineers – Unanimously Approved

Moment of Silence - Recognition is given for Bob Hannans’ community service, hard work, and dedication as our treasurer until his recent death and remembrance of our neighbors and friends also lost this year, Nick Lanza, Matt Plucinski, and Jim Reinke.

Next meeting – July 24
Adjourn - Motion to adjourn by Barb Anderson - Adjourned 12:30 PM

Respectfully submitted – Barbara Anderson, Secretary

Motion – Jim Abbs to waive reading of the minutes of the April 10 meeting and the treasures report until the July 24 meeting – Unanimously approved

Agenda as revised - Unanimously approved

Peppermill Lake Aquatic Invasive Species (AIS) Protection Grant Application

Resolution: 2004-02
Motion: Jim Abbs to adopt the resolution outlining the AIS grant application through the Wisconsin Department of Natural Resources with the paragraph outlining financial obligations of the Lake District struck.
Unanimously approved

Motion – Bill Pegler to table discussion and agreement on the treatment contract following the grant award and competitive bidding.

Next meeting remains – July 24
Adjourn - Motion to adjourn by Barb Anderson - Adjourned 12:00 PM

Respectfully submitted – Barbara Anderson, Secretary

Peppermill Lake District Annual Meeting Minutes
Saturday , September 4
VFW Hall

Call to order by Bill Pegler – 9:05 AM – Board Attendees: Bill Pegler, Jim Abbs, Barb Anderson, Larry Nelson, Jay Crawford, George Benish & Al Sebastiani

Approval of agenda:
Motion: to approve agenda by Barb Anderson – Unanimously approved

Secretary’s report: Minutes of Lake District Board Meetings – April 10 & Emergency Meeting of May 01, 2004
Motion: to approve minutes as presented by Jim Abbs – Unanimously approved

Treasurer’s report: presented by Larry Nelson
Financial statements to date including archival reports transferred from files of Bob Hannan
Motion: to accept by Louise Magnani - Report Filed

Audit Committee Report: presented by Wally Huntley
The audit committee (Wally Huntley, Jody Pobjecky, & Carolyn Brown) report was presented
Motion: to table this report pending data correction by Jim Abbs – Unanimously approved

Approval of 2005 Budget
Motion: to approve 2005 District budget as presented at the Budget Hearing by Russ Stearns
Votes: (For - 23) & (Against – 1) – Motion Carried

Approval of 2005 Special Charge & Mill-rate
Motion: to approve the special charge of $125 to riparian owners and the mill rate necessary to support the budget to all district owners by Russ Stearns - – Unanimously approved

Heritage Committee Established
Volunteers: Donna Olson, Donna Coleman, and Nancy Johnson
This committee established to kickoff a project documenting the history of the lands and people populating the area now know as the Peppermill Lake District.

Welcome Committee Established
Volunteers: Lydia Wilkins, Jody Pobjecki, and Louise Magnani
This committee established to develop materials and assistance plans to ease the adjustment of new Lake District property owners.

Election Results: Attending this meeting – 24 eligible voters
Elections held for two ( 2 ) board positions – each being a 3-year term
Candidates on Ballot: Jim Abbs & Barbara Anderson
Ballot count:
Jim Abbs - receiving 24 votes
Barbara Anderson – receiving 24 votes

Next meeting – October 09, 2004 – Parker Lake Lodge – 11:00 AM
Adjourn - Motion to adjourn by Jim Abbs - Adjourned 10:05 AM

Respectfully submitted – Barbara Anderson, Secretary

Peppermill Lake District Board Meeting Minutes
Saturday, October 9, 2004 – Parker Lake Lodge