• Scheduled for Saturday, August 30 (Labor Day weekend)
• Meeting notice mailed, signs posted, and newspaper posting in Adams County Times and Rural Rambler
• Voting procedure and eligibility will remain with the addition of a conditional ballot given to anyone contesting their eligibility. Those ballots will be counted only in the event of tie vote.
• Discussion of annual budget with proposal being sent with announcement as required.

Nominations for open commissioner position will accepted by mail or at the annual meeting.

New business - Reesa Evans, Adams County Land Conservationist, asked volunteers to assist with data gathering. Implementation Grants following development of Lake Management Plan for Peppermill Lake available. Bill Pegler, Jim Abbs, Barb Anderson, and Donna Coleman volunteered. Adams County will handle administration of grants, such as those available for Shoreland Restoration, etc. They will schedule a meeting in August at Adams County office.

Adjourn - Motion to by Barb Anderson, Unanimously Approved - Adjourned 11:30 AM

Peppermill Lake District Board Meeting Minutes
Saturday , June 14, 2003 - 10:15 AM
Parker Lake Lodge

Peppermill Lake District Board Meeting

Saturday, June 14, 2003 – 10:15 AM, Parker Lake Lodge 

Call to order by Jim Abbs – 10:15 AM -- Attended by Jim Abbs, Barb Anderson, George Benish, Bob Hannan, Bill Pegler & Al Sebastiani -- (Not present – Jay Crawford)  --  (+ 7 Visitors)

Approval of agenda: Motion to approve agenda by Bill Pegler, Unanimously approved

Secretary’s report: Minutes of Lake District Board Meeting – March 15, 2003, Motion to approve minutes by Bob Hannan, Unanimously approved

Treasurer’s Report: Presented, Unanimously approved - Report Filed

Eurasian watermilfoil Report  - Observations of Deb Konkel, Josh Britton, and Buzz Sorge on lake inspections found EWM to be thinly distributed with a couple of high density.  Chemical treatment to be done in June with on-site review of success in approximately 30 days.  (The bid we accepted from Josh Britton / Aquatic Engineering for 2003 treatment = $7,324 maximum.)

Plant Harvesting Plan & Permit report: Harvesting plan continues as approved at the Annual Meeting for harvesting <10 acres of predominately lily pads to open navigational channels – harvesting twice (July and August) during the 2003 summer.  Harvesting permit from Deb Konkel remains pending until receipt of plant dumpsite legal description.

Lake District Budget Hearing & Annual Meeting discussion:

·        Scheduled for Saturday, August 30 (Labor Day weekend

·        Meeting notice mailed 30 days in advance

·        Agenda for Budget Hearing / presentation (similar to 2002) including Eurasian watermilfoil treatment, plant harvesting, and general fund discussions.

·        Agenda for Annual Meeting (similar to 2002) including election for available commissioner position (currently Jay Crawford), budget vote, levy and special assessment vote, 2004 annual meeting date, and new business.

Nomination procedure for open commissioner position will remain as 2002 – no changes recommended

2004 Budget outline - Bill Pegler and Bob Hannan volunteered to assemble budget outline.

Availability Lake Study report – printed copy now available – Bill Pegler volunteered to post the report on Peppermillake.com website in downloadable format

Volunteer Dam Monitoring Status – Guest from Adams County Land Conservation, Reesa Evans, discussed the county’s dam monitoring and lake-management programs.  Motion - made to have the Lake District work cooperatively with Reesa in applying for Lake Management and Shoreland Protection grants that will benefit Peppermill Lake by Bill Pegler, Unanimously approved

Cell Phone Tower in Township:  discussion of the Jackson Town Boards’ variance approval of 280’ cellular tower

  Motion – to send letter to Adams County Zoning office on behalf of Peppermill Lake District residents supporting, in principal, the construction of a cellular tower servicing the District area, unanimously approved.

Adjourn - Motion to by Barb Anderson, Unanimously Approved - Adjourned 11:30 AM

Respectfully submitted – Barbara Anderson, Secretary

Peppermill Lake District Board Meeting Minutes
Saturday , March 15, 2003 - 10:15 AM
Parker Lake Lodge

 1.        Call to order by Jim Abbs – 10:15 AM    Attended by:  Jim Abbs, Barb Anderson,              George Benish, Jay Crawford, Bob Hannan, Bill Pegler & Al Sebastiani  (+ 7 Visitors)

 2.        Approval of agenda: Motion to approve agenda by Bill Pegler , Unanimously approved

 3.        Secretary’s report: Minutes of Lake District Board Meeting – December 14, 2002m Motion to approve minutes with correction by Larry Nelson, Unanimously approved

 4.        Treasurers Report:  Presented, Report Filed

 5.        Audit Report  - Independent Audit  review through 12-31-02 by Larry Nelson

Motion to accept by Bill Pegler, Unanimously approved

 6.        Standing Committee reports:

a.     Aquatic Plant Management – Barb Anderson – Harvesting plan continues as approved at the Annual Meeting for harvesting <10 acres of predominately lily pads to open navigational channels (side benefit of fresh edges for fish habitat improvement) – twice during the 2003 summer.  We have also obtained proposal for Chemical Treatment for consideration today.

b.     Fisheries – Jim Abbs – Jim will review Lake Study Report with Deb Konkel, and Scott Ironsides to develop long & short term plans for fisheries on Peppermill Lake – citizen input requested

c.      Shoreland Protection – Bill Pegler – Bills attendance at the County sponsored Shoreland Protection Workshop posed ideas that committee will explore application and possible grant funding opportunities.

d.     Landing (sign, condition) – Jay Crawford – new signage on hold until spring

e.     Lake Level & Dam – Jim Abbs – dam safety & protection concerns addressed by Adams Co. Land Conservation Department - - No historical lake level discovered through the Public Service Commission files.  Other possibilities for lake level monitoring program to be explored in near future.  No immediate change advised.

7.        Contract for Eurasian watermilfoil treatment – bid $7,324 maximum  

Motion by Barbara Anderson to accept contract proposed by Josh Britton / Aquatic Engineering for EWM Chemical Treatment Contract, unanimously approved

 8.        County Lake Management Grant – Chris Murphy – Adams County Land Conservationist

Motion to have Peppermill Lake District support Adam’s County’s efforts in initiate Lake Classification Grant and Lake Management Grants beneficial to Peppermill Lake – by Bill Pegler, Unanimously approved  

 9.        Status of Lake Study report – printed copy to arrive shortly

 10.    June quarterly meeting:

a.     Date & Location – Saturday, June 14, 2003, 10:30 AM Parker Lake Lodge

b.     Agenda items to follow

11.     New Business

12.    Citizen comments

13.    Adjourn: Motion to adjourn by Barb Anderson, Unanimously Approved, Adjourned  at Noon

Peppermill Lake District Board Meeting Minutes
Saturday ,December 15, 2002 - 10:15 AM
Parker Lake Lodge

b. Motion to establish a 3 member Standinging Fisheries Committee by Jim Abbs
Unanimously approved
Motion to approve appointment of Jim Abbs Fisheries Committee Chair by Jims Abbs
Unanimously approved

c. Motion to establish a 3 member Standing Shoreland Protection Committee by Jim Abbs
Unanimously approved
Motion to approve appointment of Bill Pegler Shoreland Protection Committee Chair by Jims Abbs
Unanimously approved

8. Committee reports
Harvesting Committee had no news to report by Barb Anderson (chair)

a. Landing Committee update by Jay Crawford (chair)
George Benish noted that Landing repaired and bill received by Town of Jackson from contractor
A temporary rearrangement of the signs was made by Charlie Fisher
Permanent sign replacement is designated following the Spring thaw.

b. Lake Level Committee report by Jim Abbs (chair)
Jim Abbs reports state records have thus far been unattainable establishing a normal water level for Peppermill Lake prior to that established following the last dam repair.

9. Status of Lake Study
Lake Study report by Bill Pegler
An extension to the grant expiration date has been set to June 30, 2003
10. Quarterly Newsletter - Comments of approval
11. Request for exclusion from the Lake District by Mr. Earl Collins
Motion to approve the request by Earl Collins to be removed from the District by Jim Abbs
Roll-Call Vote:
Al Sabastiani - No
George Benish - No
Jay Crawford - No
Jim Abbs - No
Barb Anderson - No
Bill Pegler - No
Bob Hannan - No
Unanimously Defeated
12. March Quarterly Meeting
Date & Location
Saturday
March 15, 2002
10:15 AM
Parker Lake Lodge
Agenda items to include
Harvesting Plan Development
Decide on applicator for Eurasian watermilfoil treatment
Determine the Lake District Auditor
13. New business
a. Letter has been received from Carl Landgraf stating his willingness to continue housing the west end aeration equipment at the current site on his property following receipt of letter from the Lake District outlining similar agreement to that which he formerly made with the Peppermill Lake Property Owners’ Association.

b. It was noted that an application has been submitted by the Peppermill Lake District to the Wisconsin Waterways Commission for funds towards the treatment of Eurasian watermilfoil

c. Mailing date to be approximate 3 weeks prior to the March meeting

14. Adjourn
Motion to adjourn by Barb Anderson
Unanimously Approved
Adjourned 11:30 AM

Respectfully submitted - Barbara Anderson, Secretary

Saturday ,October 5, 2002 - 10:15 AM
Parker Lake Lodge

1. Call to order by Jim Abbs - 10:15 AM
Attended by: Jim Abbs, Barb Anderson, George Benish, Jay Crawford,
Bob Hannan, Bill Pegler & Al Sebastiani (7 Visitors)

2. Approval of agenda
Motion to approve the agenda by Jim Abbs
Unanimously approved

3. Secretary's report
Minutes of Lake District Board Meeting - September 13, 2002
Motion to approve minutes as presented by Bob Hannan
Unanimously approved

Motion to post minutes to web site prior to next meeting with notation "approval pending" by Barb Anderson
Unanimously approved

4. Treasurers Report
$300 donated to Lake District by Peppermill Lake Sportsmans Club Treasury
$300 donated to Lake District by the Peppermill Lake Joint Committee Treasury
Report Filed

5. Committee Reports
Harvesting Committee report by Barb Anderson (chair)
Written report submitted
Motion by Jim Abbs to accept Harvesting Committee report
Committee Report Unanimously Accepted

Landing Committee report by Jay Crawford (chair)
Town of Jackson at October 2nd Board Meeting agreed to add gravel to repair landing
Landing sign rework not essential until Spring
Committee Report Unanimously Accepted

Lake Level Committee report by Jim Abbs (chair)
Jim Abbs reports documentation, including photos, is being compiled
Committee Report Unanimously Accepted

6. Bids for Harvesting
Motion by Jim Abbs to accept Cliff Schmidt bid for 2003 July and August harvesting:
$300 setup fee pre session
$145/hour (20 hour minimum per session)
$300 DNR harvesting permit fee for calendar 2003
Unanimously approved

7. Bids for treating Eurasian watermilfoil
Bid requests for Eurasian watermilfoil submitted in parallell with harvesting bid requests
Bids will be reviewed with final decision postponed pending further analysis of providers and cost 8. Location of December meeting
Saturday
December 14, 2002
10:15 AM
Parker Lake Lodge

9. December Agenda
Harvesting Plan Development
Decide on applicator for Eurasian watermilfoil treatment
Determine the Lake District Auditor

10. Newsletter
a. Content may include:
Property owner education on harvesting guidelines
District Board meeting minutes summary
b. Mailing date
Motion by Jay Crawford to approve mailing date of newsletter week of November 20th
Unanimously Approved

11. New business - discussion reference
Fiscal year is to remain Calendar Year ending 12/31
Grant submission for Wisconsin Waterway Grant
Transfer billing of electrical services for aerators to Lake District
Computer documentation to be copied backup disc on periodic basis
Adams County revenue code for the Lake district is # 809
Bob Hannan to file for tax exempt "ES" number for Lake District purchasing needs

12. Adjourn
Motion to adjourn by Barb Anderson
Unanimously Approved
Adjourned 11:30 AM

Respectfully submitted - Barbara Anderson, Secretary

2. Approval of agenda
Jim Abbs moved to approve the agenda
Unanimously approved

3. Secretary’s report
Minutes of Lake District Organizational Meeting - August 31, 2002 read by B Anderson
Jim Abbs moved to approve the minutes
Unanimously approved

4. Calendar for future meetings
Bill Pegler moved to select dates today for the next three Quarterly meetings
Unanimously Approved

Bill Pegler amended motion setting the next 3 quarterly meeting dates (location TBD) for:
Saturday - December 14, 2002 - 10 AM
Saturday - March 15, 2003 - 10 AM
Saturday - June 14, 2003 - 10 AM
Unanimously Approved

5. Newsletters & Website Content
Barbara Anderson moved that content of newsletters and website may include:
o Calendar: Meeting dates, agendas when available
o Minutes after approval
o Approved budgets, levy and fees
o Grants submitted
o Expenditures & results
o Budget status — Monthly or quarterly updates
o Plant project efforts: Milfoil treatment and cost, weeds harvested, etc.
o Dates of first ice, aerator setup - turn on - turn off, other facts
o Actions of District - contacts with — DNR, County, Town, etc.
o Commissioner contact information
o Committee reports or summaries
Unanimously Approved

6. Grants and due dates
George Benish moved to submit for available grants — when cost sharing required, we should apply if the Lake District has funds available
Unanimously Approved

7. Committees
Jim Abbs moved to establish a Committee for Plant Harvesting chaired by Barb Anderson to consisting of 3 or 5 members. Committee charged with layout of a harvesting Plan, consistent with DNR requirements, advise on the possibilities/advisability of harvesting Chara in the future.
Unanimously Approved

George Benish moved to establish an investigative committee to study the lake level as it relates to the dam to be chaired by J. Abbs and one other in conjunction with the Chris Murphy of County Land Conservation Office, develop a plan of action and report back to this Board with a plan.
Unanimously Approved

Bill Pegler moved that a Landing Committee be formed to research landing repair needs and grant availability to be chaired by Jay Crawford.
Unanimously Approved

8. Banking/expenditure issues
Jim Abbs moved that a Standing Rule be established whereby payments be made for budgeted items when vouchers (invoices) are signed by one officer in addition to the Treasurer.
Unanimously Approved

9. Preparation for getting on the tax rolls
Noted: Submissions to Adams County Register of Deeds and the County Treasurer are complete and filed in advance of October 1st deadline.

10. Annual meeting attendance - voting report/eligibility
Noted: Annual meeting attendance included:
49 eligible voters
-3 trust representatives
-2 resident electors
-44 listed by name on tax rolls
6 non-voters
55 total present who signed in

11. Volunteer groups’ status
Noted: Property Owners’ Association voted at their annual meeting 08-31-02 to combine the best elements of the two groups. They also voted to pass ownership to the Lake District of the west-end aerator system, the no-wake buoys, and the 2' wide strip of land along Fish Court (if deed restrictions are added to insure it is never developed or sold).

12. Future meeting location (s)
Bill Pegler moved to address Jackson Town Board to use Town Hall for Lake District business
Unanimously Approved

13. New business
Al Sebastiani moved to adopt Webster’s New World, Robert’s Rules of Order, Simplified & Approved, Second edition
Unanimously Approved

14. Adjourn
Jim Abbs moved to adjourn
Unanimously Approved
Adjourned 8:08 PM

Present: Elected board members: Jim Abbs, Barbara Anderson, Bob Hannan,
Jay Crawford and Bill Pegler and Appointed board members: George Benish and Al Sebastiani

1. Officers were decided as follows:
Treasurer - Bob Hannan as moved by Bill Pegler, unanimously approved
Secretary - Barbara Anderson as moved by Jim Abbs, unanimously approved
Chair - Jim Abbs as moved by Barbara Anderson, unanimously approved

2. Board member terms were decided to be as follows:
Jay Crawford - 1 Year
Barbara Anderson - 2 years
Jim Abbs - 2 years
Bob Hannan - 3 years
Bill Pegler - 3 years
Unanimously approved

3. Subcommittee on harvesting was identified as a need
Barb Anderson appointed as Chair
Goal: Help develop long-range harvesting plan for 2003 and beyond.
Committee limited to 4 people
Report by mid November for 2003 Harvesting Plan

4. Next Meeting - 9/13 6:45 PM. Jackson Town Hall
Tentative Agenda:
- Grants
- Committee on Harvesting
- Checklist of things to do
- Getting ready for tax rolls
- Set Calendar for quarterly meetings
- Newsletter